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How We Can Help

Our business events team knows everything there is to know about holding events in this extraordinary part of New Zealand, and they’re here to take the stress out of organising yours – at no cost to you and with complete impartiality

Sometimes the casual “she’ll be right” attitude is good enough. However, when planning an event, there’s so much to consider in order to make it a success. Rather than just taking a leap of faith, let us do the work for you.

Impartial service

Our team provides the information that you need without bias. We work on behalf of the entire destination and offer advice to ensure you have considered all the venue and conference options that align with your requirements.
Rotorua has a variety of unique venues and locations to host events, and we’ll share the hidden gems and secret spots too. We work alongside all hotels, venues, activity operators, attractions and service providers in Rotorua. The work we do is obligation free and completely complimentary.

Destination proposal

Are you planning a conference, incentive group itinerary, team-building day, executive retreat, summit, board meeting, trade show or forum and you’re not sure which venues in Rotorua will work?
Are you wanting to research and contact all the local venue operators that suit your event but you just don’t have the time to research venues and manage all the communication?
Are you considering multiple locations for your event and want to include Rotorua as an option for the board/CEO/your team to consider?
Our team is here to help – think of us as your personal convention bureau, here for all your free event planning services. Based on the conference or event requirements or brief, we’ll happily contact all relevant and suitable businesses on your behalf. Whether it’s conference venues, hotels, motels, lodges, social function venues, activity and attractions providers, transport, AV, and/or catering, we’ll collate a succinct destination proposal, including costs, specifically for you and available on your preferred dates.
Our team will liaise on your behalf until you’re comfortable to take the reins. Alternatively, we’re happy to introduce you to anyone in Rotorua or provide their details for you to contact the sales team or coordinators directly for information. It’s really your choice, we are here to help anyway we can.

Site inspections

We can help coordinate and host your visit to Rotorua to conduct site inspections based on your event’s requirements. We’ll make sure you meet with the right people to make your event a success.

Corporate social responsibility (CSR)

Are you looking for ways to contribute to the Rotorua community whilst hosting a conference, meeting or incentive event here? Depending on your company’s values or your event’s theme, we can help provide suggestions and connect you with the right people to ensure you are contributing in the most significant way, whether it’s a donation, sponsorship or volunteer experience.

Business events promotional toolkit

Once your event is confirmed in Rotorua, we have a range of tools to help you promote your event to your delegates. Whether you’re looking for imagery or videos for your event website, Rotorua facts for your social media channels, or some gift-giving ideas, we have a range of tools to get your delegates excited about coming to Rotorua.

Activity packages

If your delegates have a partner joining them or their family travelling with them, we have a range of activity packages to offer. Share the links on your website and your delegates can purchase the packages directly online prior to arrival. Get in touch with us to learn more.

Conference assistance programme

Are you looking for additional support in bringing your conference to New Zealand? We work alongside Tourism New Zealand and their Conference Assistance Program in helping you bring your international conference to New Zealand. This programme is available to any association or organisation that is considering bringing a conference to New Zealand with a minimum of 200 delegates.

In Rotorua app

Once your event is confirmed in Rotorua, we can help spread the message to our hospitality and transport services to ensure they’re ready and prepared to welcome your delegates to our city. Will your delegates be flying in at certain times, or have a free dinner night? Send us the details of your programme and our locals will be ready and waiting to welcome you with the manaakitanga (hospitality) Rotorua is famous for.

Let us help with your event planning. Contact the Business Events team today. 

Contact the Business Events Team

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